Registration Policies

• Before registering, please review the following important Banknote 2008 policies, which constitute the terms and conditions of conference registration:
• For enhanced security purposes, the Conference requires a personal photograph, in .jpg format, to be submitted at the time of registration. If a photograph is not submitted in conjunction with the registration form, registration will not be complete. Photo requirements are as follows:
  • Resolution: 300 dpi in jpg
    Dimensions: 37mm x 27.75mm (437x327 pixels)
    Maximum image size: 60kb
• Although rarely exercised, conference management reserves the right not to accept conference registrations for any reason, including, but not limited to, registrations made by: 1) members of media organizations, lobbying firms or law firms and 2) any other individual or representative of an organization considered to be, at the sole discretion of conference management, not actively involved in the banknote industry or regulation thereof. Please be advised that mere shareholding in a company involved in the banknote industry is not considered to be active involvement. Notification of non-acceptance will generally be provided no later than 72 hours after receipt of registration. Non-accepted delegates will be entitled to a full and prompt refund of registration fees. No other reliance damages will be paid.
• All registration information provided to Banknote 2008 will be kept strictly confidential. Personal security data, such as social security or passport numbers, will be used solely to obtain security clearances necessary for various portions of the Conference proceedings. Contact information may be shared with the Conference sponsors. Information concerning the dates of a registrant's hotel reservation at the Capital Hilton may be shared with conference management.
• Registrants will receive confirmation of their registrations via email or fax. Registrants will not receive registration packets in advance of the Conference. These will be provided during onsite registration.
• Conference management will review the accreditation of all Government Participant and Sponsor Participant Registrants. Registrants selecting these rates may be required to provide verification of their affiliation with a government agency or sponsor organization. Based on its review, conference management may, in its sole discretion, require registrants to change their rate selection and tender additional registration fees as appropriate. Failure to do so by a registrant will result in non-acceptance of his or her registration. Conference management will also make reasonable efforts to review for accuracy all selections of the Industry Participant registration rate and notify such registrants of potential eligibility for the Government Participant or Sponsor Participant registration rates. Refunds of the appropriate amount of registration fees will be provided to all registrants whom conference management, in its sole discretion, determines to have erroneously selected a higher registration rate.
• Conference registration includes guaranteed admission to: 1) all presentations taking place at the Capital Hilton; 2) the conference exhibit hall; 3) continental breakfasts/coffee breaks taking place at the Capital Hilton; 4) luncheons taking place at the Capital Hilton; and 5) cocktail receptions taking place at the Capital Hilton. On a space-available basis only, conference registration also includes admission to the conference tours of Federal government agencies (including presentations and catering events scheduled at those locations). Partial refunds will not be provided to registrants who are unable to participate in the conference tours of Federal government agencies due to space constraints, security concerns or lack of interest on the part of individual registrants.
• Registrants must indicate in the appropriate portion of their registration forms their desire to attend any conference tours of Federal government agencies. Such registrants will automatically be placed on the attendee lists for any tour until the tour reaches capacity. Subsequent registrants who indicate their desire to attend any tours will be immediately notified of space constraints and will automatically be placed on a waiting list. Each registrant will receive a confirmation of tour selection in his/her onsite registration packet upon arrival. Copies of the tour attendee list and waiting list will be available onsite for review. While onsite, registrants who failed to indicate their desire to attend one or both of the tours in their registration forms may place their names at the end of the tour waiting list. Please be advised that registrants on the tour attendee list or waiting list may be removed from these lists at any time due to security concerns brought to the attention of conference management by any Federal government agency.
• IMPORTANT
  Conference registration does not constitute a hotel reservation. Registrants must make their own arrangements for hotel accommodations.
• Information concerning a registrant's hotel reservation at the Capital Hilton may be shared with conference management.
• Conference registration does not guarantee entry into the United States. It is the responsibility of each delegate to obtain the necessary entry documentation. Conference management will assist this process by: 1) registering the conference on the U.S. Department of State’s list of U.S.-based conferences likely to attract an international audience; and 2) providing a letter addressed to the relevant U.S. embassy/consulate confirming the conference registration and desired attendance of delegates specifically requesting such a letter. Under no circumstances will conference management serve as a “sponsor” to any delegate—i.e., conference management will not assume responsibility for any delegate’s expenses, lodging or transportation while in the United States, nor make any representations to this effect to the U.S. government.
• A registrant who cancels his/her registration by 5:00 p.m. EST on Wednesday, March 19, 2008 will be entitled to a full refund. A registrant who cancels his/her registration after this date (including onsite) will not be entitled to a refund (full or partial) unless conference management, in its sole discretion, is able to secure what it considers to be an acceptable replacement delegate. In such a case, conference management will make reasonable efforts to obtain an acceptable replacement delegate. For registrants who cancel their registrations after receiving a letter from conference management in support of an application for a U.S. visa, please note that conference management will make every effort to notify the relevant U.S. embassy/consulate of the change in registration status.
• In lieu of cancellation, a registrant may transfer registration to another member of their organization at no additional charge, provided that the replacement delegate completes a new conference registration form. Conference management requests that such registration transfers be made in advance of the conference, as registration transfers made onsite may result in delayed receipt of a conference security badge/admission pass and ineligibility to attend conference tours of Federal government agencies due to advance security clearance requirements.
• Although this right is rarely exercised, conference management may eject any registrant from the conference for posing what conference management, in its sole discretion, determines to be a sufficiently serious security threat. Ejected registrants will be entitled to a full and prompt refund of registration fees. No other reliance damages will be paid.

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